How to Be More Efficient in HR: Tips and Tools

As a human resources professional, it is incredibly important to manage your time and resources effectively. HR Departments have to juggle a variety of tasks, such as recruiting, hiring, training, payroll, benefits, performance management, and employee relations. There’s also the need to keep up with the latest laws and regulations that affect your industry. In the Golf Club industry, HR teams don’t have a corporate company to support them with ensuring compliance, creating cohesive systems, providing training, or supplying them tools and technology to run the day-to-day operations. In some cases, a club is lucky to have a “team” for the HR department.

So, the question HR professionals often ask themselves is how can you be more efficient in HR when you don’t have the people power? Also, how can you do this without compromising the quality of your work or the satisfaction of your employees? Here are some tips and tools that can help you streamline your HR processes and save you time, money, and headaches. Ultimately, leaving you with more time to focus on departmental growth AND more importantly, more time to just BREATHE.

Tip No 1. Save the trees!

The number one way to increase efficiency in HR is to remove paper from as many processes as possible. Streamline the way you receive certain requests and forms from other departments. This can easily be done by using online form builders like Jotform. Jotform will automatically create a database housing all of your form submissions and the forms can be customized to your heart’s desire. Managers can submit requests with all the required information completed, and the form can go straight to your inbox and even send the submitting manager a confirmation or even a copy of the form. No more incomplete paper forms that almost always require further follow-up. This tip is especially helpful to ensure everyone is ALWAYS using the most up to date form, for those minor tweaks that tend to creep up. These online forms even allow for signatures and uploading supporting documents.

Tip No 2. Automate, automate, automate.

If you want to take it a step further, you can use tools that allow you to automate some of your processes, or at least automate your communication. HR has a lot of “repetitive” processes that require external managers to receive updates on. For example, the new hire onboarding process. If you are finding yourself spending a lot of time updating managers throughout this process. Look for tools that help you organize this process and automatically update hiring managers. A great tool for this is Monday.com. You are able to organize your new hires and where they are in the onboarding process. Automations can be set up to automatically email the hiring manager when a step is marked as completed, if the start date has been pushed back, or if the new hire hasn’t completed a step yet. Managers can even have their own logins to access the tracker and know exactly where their new hire is in the process, without having to reach out to HR.

You can also integrate other apps and tools you use with Monday.com, like Outlook, Gmail, Slack, Zoom, Drop Box, or even Jotform. Just imagine a new hire request being submitted, and automatically populating on your tracker.

Tip No. 3 Choose a well-selected HRIS system that suits your needs.

A human resources information system (HRIS) is a software that helps you manage your HR data and processes. An HRIS can help you store, organize, analyze, and report on various aspects of your HR functions, such as employee records, payroll, benefits, attendance, training, performance reviews, and more.

However, not all HRIS systems are created equal. Some may have more features than others, some may be more user-friendly than others, and some may be more compatible with your existing systems than others. Therefore, it is important to choose an HRIS system that suits your needs and budget.

One way to do that is to consult with an expert who can help you evaluate your options and select the best HRIS system for your organization. These companies experience evaluating an organization’s needs and identifying the best suited HRIS and can help you find the best solution for your HR department.

Conclusion

Being efficient in HR is not only beneficial for you as a professional but also for your organization as a whole. By using some or all of these tips you can save time and money; improve the quality of your work; enhance the satisfaction of your employees; and boost the performance of your Club, ultimately resulting in a better member experience.